Privacy Policy

Please read this privacy notice carefully as it contains important information on how we collect, store, use and share your personal data. It also explains your rights in relation to your personal data and how to contact us in the event that you wish to exercise these rights.

The way in which we use your personal data is regulated under the Data Protection Act 1998 and the General Data Protection Regulation. We take our legal obligation placed on us by such legislation very seriously.

What personal data do we collect through our website and how is that collected?

 Some facilities on our website invite you to provide us with your personal data. We collect your personal data from:

• Registering for our members forum;
• Enquires through our “Contact Us” page;
• Enquiries through our social media platforms.

Site usage information

 We collect information about your visits to and use of our website, including information about your computer such as your IP address, operating system, length of visit and number of page views. This is statistical data about our users’ browsing actions and patterns. It does not identify any individual.

We use cookies on our website. This is to enable information to be collected about your general internet usage and they are stored on the hard drive of your computer. This includes information about whether an individual has logged onto the site successfully and whether the computer and/or user have visited the site previously. They help us to improve the website and to deliver a better service.

You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the use of cookies. However, some features of our website may not function as a result.

How and why we use your personal data

Under current law we can only use your personal data if we have a legitimate reason for doing so, for example, where you have given consent or for a legitimate interest.

In some circumstances we may want to contact you regarding matters such as fundraising initiatives. Under existing legislation contacting individuals about fundraising initiatives is considered “direct marketing”. Charities are able to raise money through direct marketing and direct marketing can be considered a legitimate interest. However, if an individual has said no to this type of communication, we cannot send one.

Who we share your personal data with

We may share your personal data with:

• Suppliers of legal services, such as solicitors, in circumstances where an individual provides personal data for the purposes of a legal advice enquiry. They will use your personal data to contact you and follow-up on any enquiry you make.
• External service suppliers, representatives and agents that we use to make our charity more efficient, for example, the hosts of our website.

How do we protect personal information?

We use a secure server for our website.

We limit access to your personal data to those who have a genuine need to access it. Those processing your personal data will do so only in an authorised manner. We also take appropriate measures to ensure that the information disclosed to us is kept up to date and retained only as long as is necessary for the purposes for which it is used. When it is no longer necessary to retain your personal data, we will delete / destroy it.

We have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

 What happens when I link to another site?

www.caudaequinauk.org.uk contains links to other websites. This privacy policy applies only to our website. When you move to another website, you will need to read the privacy notice on that website. We do not pass any personal data you have provided to another website.

Your rights

You have the following rights which you can exercise free of charge:

• Access:
  • the right to be provided with a copy of your personal data;
• Rectification:
  • the right to require us to correct any mistakes in your personal data;
• To be forgotten:
  • the right to require us to delete your personal data – in certain situations where there is no compelling reason for its continued processing;
• Restriction of processing:
  • the right to require us to restrict processing of your personal data – in certain circumstances, e.g. if you contest the accuracy of the data
• Data portability:
  • the right to receive the personal data you provided to us, in a structured, commonly used and machine-readable format and/or transmit that data to a third party in certain situations;
• To object:
  • at any time to your personal data being processed for direct marketing
  • in certain other situations to our continued processing of your personal data, e.g. processing carried for the purpose of our legitimate interests.
• Not to be subject to automated individual decision-making:
  • the right not to be subject to a decision based solely on automated processing that produces legal effects concerning you or similarly significantly affects you.

For further information on each of the above rights, including circumstances in which they apply, please see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.

If you would like to exercise any of those rights please email info@caudaequinauk.org.uk or write to CES UK Charity, 9 Town Square, Syston, Leicestershire, LE7 1GZ. Please ensure that you let us have your full name, address, proof of your identity and address (a copy of your driving license or passport and a recent utility or credit card bill); and let us know what right you want to exercise and the information to which your request relates.

Changes to this notice

We keep our privacy notice under review and we will place any updates on our website. You should check this policy occasionally to ensure that you are aware of the most recent version. This privacy notice was last updated May 2018.